Registration Interviews - housekeeping
PREAMBLE
Registration team run Microsoft Teams interviews where applicants are vetted by volunteer registrants as part of their journey to getting their designation.
This is task is coordinated by Reg Dept Staff (typically Francine & Robyn).
Recordings are triggered for the interviews, and the captured file then is in the Recording folder of the OneDrive for the user that setup the interview.
The Reg staff would do some post interview tasks, like removing expiry date for the media file, and renaming to a standard format for later look up.
To free up space on their OneDrive's AND to have a safe archived copy of the recordings we need to MOVE from their OneDrive into our File Server (fs.apeg.dns)
Periodically we need to download those interviews from the respective users OneDrive/Recordings folders to the H Drive ..... -> Data(E:)\Data\Registration\Interview_Extract
After successful download and safe confirmed in the file server location the files can be deleted from the users OneDrive (and direct users to empty from their recycle bin's via web interface to ensure their storeage quote is restored).
DESTINATION
This is location on our FS where long term retention of all interview recordings is maintained.
SOURCE(s)
When signed into remote session on fs1.apeg.dns - I would open web page to OneDrive recording(s) locations.
Your adminxx user would need to be added to the Personal SharePoint (OneDrive) sites for the reg dept staff who'd got recordings you would be pulling down for long term storage.
Francine's Recordings
https://engineersgeoscientistsbc-my.sharepoint.com/personal/fmaxwell_egbc_ca/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Ffmaxwell%5Fegbc%5Fca%2FDocuments%2FRecordings
Francine's Interview Recordings (this is a folder Francine shared with others in Reg, to have them 'move' if they have the recordings from an interview.)
https://engineersgeoscientistsbc-my.sharepoint.com/personal/fmaxwell_egbc_ca/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Ffmaxwell%5Fegbc%5Fca%2FDocuments%2FInterview%20Recordings
Robyn's OneDrive
https://engineersgeoscientistsbc-my.sharepoint.com/personal/rgalloway_egbc_ca/_layouts/15/onedrive.aspx?id=%2Fpersonal%2Frgalloway%5Fegbc%5Fca%2FDocuments%2FRecordings
Select recordings, (usually pick max of three files at a time, noting carefully what ones then successfully download as a zip file to the downloads folder.
After Zip's for the respective media files are expanded out in the downloads are I MOVE those media files to the Interview_Extract folder.
The DOWNLOADs folder on FS should be cleaned up,.. with any zip files deleted when happy all files pulled from user OneDrives completed.
*NOTE* users instances of the media files should be DLETED... and need to then ask the users to EMPTY their Recycle Bin's from their OneDrive web browser interface. This will free up their storage quota.